Independent Contractor vs. Employee: Are Your Manufacturing Workers Properly Classified?

Manufacturing company owners may mistakenly believe that the misclassification of employees as independent contractors doesn’t really matter, so long as contractors satisfy all of their tax obligations. However, this couldn’t be further from the truth. Improper classification of workers can come at a high cost for manufacturers. Both federal and state authorities have also been cracking down on the practice in recent years.

Advantages of Independent Contractor Status

It’s no surprise that manufacturers prefer to treat certain workers as independent contractors. If a worker is legitimately treated as a contractor, the company avoids a variety of financial obligations associated with employees, including:

• Withholding federal income taxes,
• Paying the employer’s share of FICA taxes (and withholding the employee’s share), and
• Paying federal unemployment taxes (FUTA).

A manufacturer may also avoid certain obligations under state law. This includes:

• Withholding state income taxes,
• Paying state unemployment taxes
• Paying or withholding state disability insurance contributions, and
• Furnishing workers’ compensation insurance. (However, some states may require businesses to provide workers’ comp to contractors or pay unemployment tax on amounts paid to contractors in certain situations.)

In addition, contractors aren’t entitled to employee benefits, minimum wages, overtime, and other rights enjoyed by employees.

Why It Matters

There’s a common misconception that the IRS and state tax authorities don’t care about worker classification so long as they’re receiving all the taxes owed. After all, independent contractors are responsible for the taxes that otherwise would be paid by the employer. But the government does care, for several reasons:

• Employers are less likely to default on their tax obligations.
• It’s easier to collect taxes from a single employer than from many independent contractors.
• Even if all taxes are collected, the government also wants to maximize unemployment contributions.
• The U.S. Department of Labor, state labor departments, and other employment security agencies have an interest in expanding the class of workers entitled to employee benefits, wage-and-hour protections, and workers’ comp coverage.

The consequences of misclassification can be harsh. If the IRS determines that contractors should have been classified as employees, it may require the manufacturer to pay back taxes (including the employees’ share of unpaid payroll and income taxes), plus penalties and interest.

If the manufacturer lacks the resources to pay these liabilities, the IRS can collect from “responsible persons,” including certain executives, partners, or managers. Federal and state tax authorities can also impose penalties on companies that misclassify workers even if all their contractors satisfy their tax obligations.

How to Protect Yourself

If your manufacturing business uses independent contractors, conduct an assessment to determine whether they constitute employees under federal and state law. The IRS examines a variety of factors that reflect the level of behavioral and financial control you have over a worker. This also includes the nature of your relationship.

For example, workers are more likely to be considered contractors if they control how and when the work is done, cover their own expenses, invest in their own facilities and tools, make their services available to the relevant market, and can realize profits or incur losses. The IRS also considers the parties’ written agreements, any benefits provided to the worker, and the permanency of the relationship.

Be Proactive

Given the steep price of misclassification, be proactive when it comes to employee vs. contractor status. If you’re concerned about potential liability, discuss your options with us.

© 2022

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